title="Chalfont St Giles Parish Council in Buckinghamshire">

Chalfont St Giles Grant Awarding PolicyMon, 15th October 2018

Chalfont St Giles Grant Awarding Policy

Chalfont St Giles Grant Awarding Policy

Chalfont St Giles Parish Council has a grant fund of £4000 (2018/19).

The Parish Council wishes to support activities and causes which benefit the Parish of Chalfont St Giles. A grant is any payment made by the Parish Council for the specific purpose for which it is claimed and for the well-being of the community, part of the community or individuals providing the Parish Council has a statutory power to support the activity.

Eligibility
Any grant made by the Parish Council must directly benefit residents of the parish of Chalfont St Giles.
The following criteria must be met for a bidding organisation to be considered for a grant:-
a) Local Communities: to provide safe, active and healthy communities and provide accessible services;
b) Local Environment: to manage the environment in a sustainable way
c) Local Economy: to develop and promote the local economy
An organisation must be properly constituted and must operate on a not-for-profit basis.


Conditions

  • Multiple applications within a 12 month period will not normally be considered;
  • The Parish Council reserves the right to reclaim any grant not being used for the purpose specified on the application form. The Parish Clerk will, therefore, be allowed to verify that the monies have been spent accordingly;
  • Grants cannot be awarded after the relevant project or event has been started;
  • An acknowledgement on receipt of the grant payment is required.

Matters that will be taken into account

  • Does the bidding organisation provide education or training for members or volunteers?
  • Does the bidding organisation provide sports /recreational facilities?
  • What percentage of the members or users of the bidding organisation are residents of Chalfont St Giles?
    • a) 100%
    • b) Over 75%
    • c) Under 75%
  • Do membership rules/rates support the principle of open access to residents of
    • a) all areas of Chalfont St Giles?
    • b) a specific area or group of people?
  • Does the bidding organisation encourage the use of its facilities by non-members? (e.g. schools, public sessions)
  • Is the bidding organisation in receipt of grant funding from other sources? e.g. ECC, EFDC, Big Lottery, or other Charitable Trust
  • Annual turnover of organisation?
    • a) <£5,000
    • b) £5,000 - £25,000
    • c) >£25,000
  • Is the applicant/bidding organisation resident or based in the Parish?

Application Process

Applications should be made by completing the Grant Awarding Application Form and enclosing a copy of the latest set of independently approved accounts (for both current and savings accounts) for the group making the application.
Applications are accepted at any time of the year, but on-going annual grant requests should be made by the end of November for the forthcoming financial year (1st April).
Applicants are usually informed within two weeks of the monthly Parish Council meeting.
Promotion.
The Parish Council may ask for recognition from successful groups in the form of the promotion of the Parish Council in the organisation’s newsletter or any press release. The Parish Council may also recognise successful groups in its own reports to residents.

The Grant applications are considered by the Finance and General Purposes Committee on the following dates during the 2018/19 financial year:

  • 25 June 2018
  • 24 September 2018
  • 17 December 2018
  • 25 March 2018

Grant applications must be received in the Parish Council office on the 1st day of the month of the meeting in which it is to be considered.  Applications received after that date will be rolled on to the following meeting, however Grants cannot be awarded after the relevant project or event has been started.

To apply for a grant please download the Grant Application Form